Is there any software available to help track and organize yearly costs for a guardian taking care of a parent?

2 answers | Last updated: Nov 23, 2016
A fellow caregiver asked...

Is there any software available to help track and organize yearly costs for a guardian taking care of a parent?

Expert Answers

Barbara Repa, a senior editor, is an attorney, a journalist specializing in aging issues, and the author of Your Rights in the Workplace (Nolo), now in its 10th edition.

I know of no tested and true software to track guardianship expenses, although another Caring community may have had experience with one or more and can give a thumb or two up or down.

It should not be too difficult to set up your own separate account, though, using software that has an expense tracking feature, such as Quicken. Your challenge will simply be to focus on the proper categories you need to track -- and you may know them best once you step in and see how easy or complicated your task and the number of income and expense items that pass through your hands.

For guardianships, common categories to track would include:

  • Assets held when guardianship began
  • Income received -- from gain of sale on personal property sold, from gain of sale of real estate sold, assets or property discovered since the last accounting, rents and interest an dividends, other income -- including Social Security and retirement benefits, assets acquired, and
  • Expenses -- for property maintenance, loss of sale on personal property, loss of sale on real estate, debts paid, clothing, education, room ad board, medical care and medication, lawyers or other outside help specifically needed for the guardianship, and any court-approved guardian service fees or reimbursement.

You might also want to check the website of your local probate court. Many of them, although not all by any stretch, now include excellent self-help advice, forms, and budget sheets that might help you get through the thicket.

Community Answers

A fellow caregiver answered...

If you are looking a web-based tool to perform your caregiving needs, try looking at an online application called Extended Care Professional ( This also includes cost tracking! It is really easy to use, offering so many great tools for so little. It is a great company with superior customer support that is based right here in the USA. I would definitely consider them for any and all of your caregiving needs.